WCL Committee and Job Descriptions 2020-21
Open Positions: Assistant Treasurer and Committees
- Attend WCL events to monitor attendance and payment.
- Use WCL website tools to record attendance.
- Use PayPal Here devices to process event payments.
- Support Treasurer in meetings and at events.
- Report at Board meetings when Treasurer cannot attend.
- Assist with monitoring and controlling cash at events.
- Provide expense report forms to members.
- Deposit checks when Treasurer cannot.
- Coordinate with membership chair to ensure member payments match member status for events and activities.
- Attend Investment Committee meetings and assist with March, June, September, and December reports.
The Membership Committee is responsible for the recruitment and retention of members. Committee members shall reach out to prospective members, help coordinate membership drives, and assist at WCL events by greeting guests and members. The Membership Committee is charged with conducting a membership survey every two years that will help shape future programs.
The Standing Events Committee is responsible for the planning and execution of WCL’s key ongoing events - the Opening Coffee (early fall), Friendsgiving (November), Holiday Luncheon (early December) and Spring Luncheon (early May). Committee volunteers participate in planning the décor, menu, location and entertainment for each event, as well as staffing and executing the event itself. The committee will coordinate with other committees for newsletter communication, website registration, social media promotion, and onsite check-in. In addition, this committee frequently interacts with the Service/Community Outreach and Social/Programming Committees.
The Social Events committee is responsible for planning and executing varied activities that complement those of the Standing Events Committee, bringing elements of added interest and expanded opportunities to socialize with other members. The committee will aspire to keep events fresh - modifying to reflect the changes in taste and interests of the WCL membership. Some socials may include significant others, some may welcome non-members, and some may be exclusive to WCL members only. Many socials will be free of charge, while some will have a cost associated or will be deemed "fund raisers." Each year the social committee will hold a social with the purpose of attracting new-members to WCL. The committee will work with other committees for newsletter coordination, website registration, social media promotion, and onsite check-in.
Speaker Series brings together WCL members to listen or actively participate in a presentation on a relevant topic determined by the Speaker Series Committee. The committee will brainstorm ideas, determine topics, dates and venues, and oversee the implementation of approximately three programs per WCL calendar year. The committee will work with other committees for newsletter coordination, website registration, social media promotion and onsite check-in. Social Committee volunteers will be available to assist at events as needed.
Home & Garden
Home & Garden provides programs for WCL membership that focus on topics specific to enriching our surroundings, sponsoring a range of activities including hands-on workshops, field trips, lectures, and tasting events. The committee will brainstorm ideas, determine topics, dates and venues, and oversee the implementation of approximately three programs per WCL calendar year. The committee will work with other committees for newsletter coordination, website registration, social media promotion, and onsite check-in. Social Committee volunteers will be available to assist at events as needed.
The Dining Around Committee will coordinate regular dining experiences at restaurants in the area. Whether trying out a new restaurant, revisiting a known favorite, or even having a simple soup and salad luncheon at a member’s home, this committee will coordinate two or three events during the WCL calendar year at which smaller groups of members can gather for a shared experience.
The Scholarship Committee is composed of five (5) members responsible for receiving annually the applications of graduating high school seniors that have applied and qualified for need-based scholarships in coordination with the Weston High School guidance department. The committee is charged with processing, evaluating, interviewing, and selecting deserving winners of these scholarships. The Scholarship Chair ultimately presents the merit awards at WHS Class Day. Strict confidentiality is required of committee members as applications contain financial information. Limited paper work and time is required to serve on this committee as the work is completed within a narrow timeframe - starting in late April and ending with Class Day in late May/early June. This committee will interact with the Financial Investment/Advisory Committee and the WCL Treasurer.
The Service and Community Outreach committee will work with various local and Metro-West organizations by donating financial resources and goods and/or services throughout the year, which are in line with the WCL mission. Committee members will engage and coordinate with other WCL committees to promote service drives, working closely with the Standing Events and Social/Programming committees to weave in philanthropy wherever possible.
The Website Committee will help the Webmaster in providing continuous improvements to wclweston.org to enhance the end-to-end user experience, improve quality of the content, design, information architecture, and Search Engine Optimization (SEO). This will be a positive and fun learning experience if you have never worked with websites! Committee members may be asked to gather images, perform image edits, proof webpages, perform testing, check links, post documents to a document library, post updates, monitor incoming queries and route accordingly, and generate reports. Committee members will also provide feedback on the Web publishing process and help with managing the content posting schedule. Cross committee participation is a plus for an integrated digital presence. If you have a background in web design, graphic design, usability, coding (HTML), analytics, we need you!
The Publicity and Social Media committee manages the WCL social media accounts (on Facebook and Instagram) and works with publications (Town Crier, Weston-Wellesley magazine, Neighbors) to promote events and newsworthy initiatives. Committee members may be asked to take pictures at events and post them to social media or, on occasion, to write articles for the Town Crier on behalf of the WCL.
Committee members responsible for Outside Communication will gather information about events and opportunities that might be of interest to our membership and publish relevant items within the monthly newsletter and/or targeted emails. The newsletter goes out on the first of every month, September through June. Emails may be specific to one event and/or specific communication or may be programmed as a scheduled series. Images, photos, and links are included whenever possible. This committee coordinates closely with the webmaster.
The Winter Festival Committee plans the yearly capstone event of the WCL. The Winter Festival is a community-wide celebration and tree lighting ceremony that began in 2018 as part of WCL's Centennial celebration. The committee is composed of a Central Committee that coordinates planning and production leading up to the event, with numerous volunteers needed on the day. Central Committee tasks include activities planning, fund raising, music and entertainment selection, design/layout, signage, permits, budgets, marketing, town/partner integration and volunteer staff coordination. Volunteers on the day have opportunities to place signage, meet and greet, sell tickets, staff games/activities, set-up and disassemble Town Hall Reception, and set-up and disassemble Gingerbread Village.